[Board Work Session on May 11, 2026.]
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AFTERNOON OR EVENING? IT IS MONDAY, MAY 11TH AND IT IS 5:1.
AND I WILL NOW CALL THIS WORK SESSION TO ORDER.
DR. HANSON. HERE. MS. LEE? YES.
THANK YOU. BOARD MEMBERS, AS YOU KNOW THAT I HAVE ASKED FOR EACH ONE OF US TO TAKE ON SEVERAL ENTITIES ORGANIZATION AS WE CONTINUE TO MOVE FORWARD. AND I'VE ASKED YOU TO FOCUS ON CERTAIN AREAS THAT I PERCEIVE TO BE THE STRENGTH FOR OUR BOARD IN ADDITION TO YOU AGREEING THAT THEY WORK FOR YOU.
WITH THAT BEING SAID, WE ARE GOING TO BE TALKING ABOUT DISTRICT FACILITIES. AND I HAVE AT. EXCUSE ME, LET ME BACK UP. WE'RE GOING TO BE TALKING ABOUT THE BOARD ADVISORY COMMITTEE FOR DISTRICT FACILITIES. LET ME BE CLEAR. AND I HAVE ASKED DIRECTOR MILLER, BY PRESIDENT MILLER AND DIRECTOR JOHN MEYERS TO BE A PART OF THE FACILITIES DISCUSSION.
AND THEY'VE BEEN WORKING ON A COMMITTEE IN CONJUNCTION WITH MR. VANDERLOO FOR US TO HAVE THIS DISCUSSION. AND KIM ALL AND PATTY HAVE ALSO BEEN A PART OF THESE DISCUSSIONS. AND SO I JUST WANT TO MAKE AWARE THAT AT THIS TIME I'M GOING TO TURN THE MEETING OVER TO DIRECTOR MILLER AND HE IS GOING TO TALK TO US ABOUT THE BOARD ADVISORY COMMITTEE FOR OUR DISTRICT FACILITIES.
YOU KNOW, PLEASE USE THIS OPPORTUNITY AS A OPPORTUNITY FOR US TO LEARN AND UNDERSTAND WHAT THIS COMMITTEE'S PURPOSE WILL BE. AND JUST KNOW THAT WE DO HAVE A BOARD MEETING AT 6 O'CLOCK. SO WE'RE GOING TO DO THIS TIME VERY EFFICIENTLY.
OKAY, THANK YOU. DIRECTOR MILLER, PLEASE TAKE OVER.
THANK YOU, PRESIDENT LEE. SO, BOARD MEMBERS, YOU WERE SENT OUT AN EMAIL LATE YESTERDAY AFTERNOON AND SHANICE PRINTED COPIES FOR YOU IF YOU DIDN'T GET A CHANCE TO SEE THAT EMAIL ON A DRAFT PROPOSAL OF A SCHOOL BUILDING ADVISORY COMMITTEE.
AND SO WITH THAT WE, AS PRESIDENT LEE HAD MENTIONED, WE HAVE A LOT OF OPPORTUNITIES WITHIN OUR HIGH SCHOOLS AND SOME OF OUR OTHER BUILDINGS TO TAKE A LOOK AT MAINTENANCE, REMODELING AND OR REPLACEMENT OF THOSE BUILDINGS. AND SO INSTEAD OF RELYING ON THE CABINET ALONE TO TAKE ON THAT TASK AND THE BOARD MAKING A DECISION, WE HAVE OPTED TO RECOMMEND THAT WE HAVE A SCHOOL BUILDING ADVISORY COMMITTEE THAT WOULD BE LAUNCHED. THE ATTACHMENT THAT YOU RECEIVED YESTERDAY IS A PROPOSAL. IT IS IN A DRAFT FORMAT. THE DOCUMENTS THAT YOU HAVE IN FRONT OF YOU SAY DRAFT. AND SO THIS IS OPEN FOR FAIR GAME. DOES ANYBODY NEED ME TO READ ANY PARTS OF IT? SURE.
WELL, ACTUALLY, I'LL JUST READ IT. SCHOOL BUILDING ADVISORY COMMITTEE.
THE COMMITTEE WILL ESTABLISH ITS OWN OPERATING PROCEDURES UNDER THE FOLLOWING GUIDELINES.
THE PROCEDURES ARE INTENDED TO ENCOURAGE AND FACILITATE COMMUNICATION BY ALL MEMBERS OF THE COMMITTEE. SUGGESTED GUIDELINES DECISIONS BY CONSENSUS WHERE COMMITTEE MEMBERS AGREE AND WITH, AGREE WITH AND WILL SUPPORT THE COMMITTEE'S DECISIONS. NO CRITICISMS OF COMMITTEE MEMBERS. CANDID EXPRESSIONS OF VIEWS AND OPINIONS. MEMBERS ARE FREE TO SAY WHAT THEY FEEL ON ANY ISSUE BEFORE THEM. ALL MEMBERS ARE EXPECTED TO PARTICIPATE IN THE IDENTIFICATION AND SOLUTION OF THE PROBLEMS BEFORE THE COMMITTEE. MEMBERS MUST LISTEN AND UNDERSTAND WHAT IS BEING DISCUSSED. TOPICS ARE DISCUSSED AND ALL MEMBERS FOCUS ON THE ISSUE UNTIL EVERYONE IS CLEAR ABOUT THE NATURE AND EXTENT OF THE ISSUES OR THE SOLUTIONS.
DISAGREEMENT IS ENCOURAGED THAT A THOROUGH DISCUSSION OF THE ISSUE CAN BE ASSURED AND THAT ALL VIEWPOINTS ARE BEFORE THE COMMITTEE. THE COMMITTEE WILL CONTINUALLY DO SELF EVALUATIONS OVER ITS TERM OF OPERATION TO ENSURE FINE TUNING OF THEIR PROCESS THAT IS SIMILAR TO MANY OF OUR COMMITTEES. ARE THERE ANY QUESTIONS IN REGARD TO ANY OF THAT? OKAY. AND SO THE NEXT PAGE IS WHAT THE SCHOOL BUILDING ADVISOR COMMITTEE IS.
COMMITTEE IS A VEHICLE THROUGH WHICH THE COMMUNITY, PARENTS AND SCHOOL ADMINISTRATION CAN WORK TOGETHER TO IDENTIFY AND RECOMMEND SOLUTIONS TO PROBLEMS FACING THE DISTRICT SCHOOL BUILDINGS. AND IT IS ADVISORY COMMITTEE TO THE SCHOOL DISTRICT BOARD OF EDUCATION.
IT IS A DISTRICT WIDE ORGANIZATION WITH REPRESENTATIVES OF PARENTS, COMMUNITY, ADMINISTRATIVE AND ADMINISTRATORS. AND IF YOU WANT TO INTERRUPT ME AT ANY TIME AND ASK FOR CLARITY, THAT'S PERFECTLY FINE. IT IS A
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GROUP THE COMPOSITION EXPERIENCE OF WHICH IS INTENDED TO ELICIT THE YEARS OF ADMINISTRATION AND BOARD ON CRITICAL QUESTIONS REGARDING OUR EDUCATION BUILDINGS. THE GROUP IS ASKED TO REVIEW A VARIETY OF PROPOSALS AND REVISIONS TO SCHOOL BUILDING MAINTENANCE, REMODELING OR REPLACEMENT.THIS REVIEW IS VALUABLE BECAUSE THIS WAY THE BOARD CAN RECEIVE COMMUNITY INPUT PRIOR TO BUILDING ISSUES BEING TAKEN TO THE FULL BOARD OF EDUCATION FOR ACTION. THE GOALS OF THE COMMITTEE AS OUTLINED IN THE STATE DEPARTMENT OF EDUCATION STANDARD ARE AS FOLLOWS. RECEIVE AN ANNUAL REPORT FROM THE BOARD OF EDUCATION REGARDING THEIR ANNUAL GOALS. TO RECEIVE FROM THE BOARD OF EDUCATION ANY NEEDS ASSESSMENT INFORMATION CONDUCTED BY THE BOARD TO DEVELOP RECOMMENDATIONS THAT PRIMARILY REFLECT BOTH IDENTIFIED NEEDS AND RESOURCES OF THE SCHOOL DISTRICT.
TO REPORT SEMIANNUALLY TO THE BOARD OF EDUCATION ON THEIR FINDINGS AND RECOMMENDATIONS OF THE SCHOOL BUILDING ADVISORY COMMITTEE IN ANY MANNER AND TO ANY EXTENT IT CHOOSES TO DO SO. QUESTIONS? COMMENTS? THOUGHT YES, DIRECTOR MILLER, WHAT IS THE TIME? IS THIS A TEMPORARY COMMITTEE AND OR IS THIS WE'RE CREATING SOMETHING THAT NOW IS GOING TO EXIST PERPETUALLY INDEPENDENT OF THE CURRENT FACILITIES REVIEW? WHICH WAY? I THINK THAT IT COULD BE EITHER IT IS AN INDEFINITE COMMITTEE AT THE MOMENT UNTIL WE GET THROUGH THE FOCUS GROUPS, IF THAT'S WHAT THEY CHOOSE TO DO, OR ASSESSMENTS. IT'S REALLY UP TO THE COMMITTEE TO TALK ABOUT HOW THEY WANT TO PARTICIPATE AND GIVE RECOMMENDATIONS. AND THEN IF WE SHOULD HAVE THE NEED TO CONTINUE PAST THEIR FIRST EVALUATION, THE BOARD CAN MAKE THAT RECOMMENDATION AS WELL.
AT THE MOMENT, DIRECTOR EHMCKE, IT WOULD BE AN AD HOC COMMITTEE THAT WE WOULD EXPECT TO BE IN EXISTENCE FOR ABOUT A YEAR AT THE MOMENT.
YEAH, MY QUESTION WAS SIMILAR, WAS ABOUT THE DURATION, BUT SPECIFICALLY ABOUT THE REPORTING TIME TIMELINES. IF IT'S A SHORTER TERM, AD HOC COMMITTEE, IS SEMIANNUAL FREQUENTLY ENOUGH TO HELP US WITH DECISION MAKING, OR IS THIS A MINIMUM EXPECTATION OF SEMI ANNUAL? IT WOULD BE A MINIMUM EXPECTATION. AS I REVIEWED POLICIES FOR COMMITTEES, IT REALLY REFERRED TO ANNUALLY. WE NEED SOMETHING MORE FREQUENTLY THAN. THAN ANNUALLY. BUT I DIDN'T WANT TO SAY EVERY 30 DAYS BECAUSE THERE MAY NOT BE ENOUGH WORK THAT'S DONE THERE. SO AGAIN, REALLY LEANING ON THAT COMMITTEE TO DECIDE WHAT AND WHEN THEY WOULD PRESENT TO US. BUT AT A MINIMUM SIX MONTHS IN, WE WOULD WANT TO KNOW WHERE WE'RE AT.
SO IN THAT REGARD. WELL, I WAS JUST GOING TO SAY TO REPORT SEMIANNUALLY OR AS NEEDED, I THINK GIVES YOU THAT FLEXIBILITY. THAT MAKES SENSE.
I THINK THAT'S A GOOD POINT, BECAUSE STARTING OUT, WE MIGHT HAVE TO MEET AND THEN IT MIGHT VEER OFF TO NOT AS FREQUENT.
DIRECTOR MILLER, DO YOU SEE THE COMMITTEE FUNCTIONING THROUGHOUT A CONSTRUCTION PROJECT? OBVIOUSLY, A DECISION TO DO. DO WHATEVER WE DO IS ONE THING, BUT ONCE THE SHOVEL HITS THE GROUND, THAT'S PROBABLY ANOTHER TWO YEARS, PROBABLY TO START TO FINISH ON A PROJECT. DO YOU SEE THAT COMMITTEE MEETING DURING THAT TIME? I THINK, MR. VANDERLOO, IT DEPENDS ON WHAT RECOMMENDATIONS THEY GIVE AND WHAT THE BOARD ADOPTS THERE. THERE'S CERTAINLY MORE THAN TWO OR THREE BUILDINGS THAT COULD USE RESEARCH. IT'S NOT GOING TO ALL BE DONE AT ONCE. AND SO THE COMMITTEE COULD MOVE ON TO AND SUPERVISORY ADVISORY ROLE OF HOW CONSTRUCTION IS GOING, IF THAT'S WHERE WE'RE HEADED.
AND THEN THEY COULD ALSO TAKE A LEAP INTO THE NEXT BUILDINGS THAT NEED WORK TO BE DONE. WE CAN DO EITHER. I MEAN, WE HAVE THE POWER. SO WHATEVER THE CABINET AND THE BOARD FEEL IS BEST, WE CAN CONTINUE ON WITH THAT COMMITTEE IF NEEDED.
WHAT WOULD BE YOUR DESIRE? I WOULD AGREE WITH DIRECTOR MILLER THAT OUR HOPE IS TO TACKLE MULTIPLE PROJECTS, BUT IT'S GOING TO TAKE TIME.
SO I CAN SEE THE COMMITTEE BEING AROUND FOR TWO AND THREE YEARS, SOMETHING LIKE THAT.
BUT AGAIN, THERE'S JUST NOT ENOUGH RESOURCES TO DO EVERYTHING WE WANT TO DO AT ONE TIME. SO IF WE START ONE AND THEN A YEAR FROM THERE, WE MAKE THE NEXT DECISION, AND THEN, YOU KNOW, SHOVEL HITS THE GROUND OR REMODEL OR WHATEVER WE'RE GOING TO DO.
IT'S JUST IT COULD TAKE 3, 4, 5 YEARS FROM START TO FINISH FOR ALL THE PROJECTS.
I DO HAVE TO POINT OUT THAT OUR FINANCIAL RESOURCES APPEAR TO BE SIGNIFICANTLY LESS THAN THE OPTIONS THAT I HAVE SEEN SO FAR. PERHAPS THERE ARE OTHERS THAT HAVE COME OUT LATER AND WE MAY FIND SOMETHING, PARTICULARLY IF WE DON'T DO SOMETHING WITH THE HIGH SCHOOLS, THAT THERE MAY BE A GAP BEFORE
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WE CAN DO ADDITIONAL PROJECTS.WELL, AND I THINK THAT'S THE BEAUTY OF THE COMMITTEE IS THEY'RE AN ADVISORY COMMITTEE, SO THEY WILL HAVE TO TAKE INTO ACCOUNT THOSE FINANCIALS WITH YOU AND PATTY GUIDING THEM OVER THE NEXT YEAR. AND PATTY PROBABLY HAS TO STAY LONGER THAN SOME OF THE BOARD MEMBERS DO, BUT WE HOPE SO.
I WOULD ENCOURAGE, YOU KNOW, PEOPLE ARE GOING TO GO AT THEIR OWN SPEED, BUT GIVEN THE REALITY OF CONSTRUCTION COSTS NOT GOING DOWN OVER TIME, HOPE THAT WE COULD COME TO SOME SORT OF DIRECTION ON AT LEAST THE INITIAL LARGE QUESTIONS WITHIN A FEW MONTHS ANYHOW, SO THAT WE KNOW IN SOME WAY WHERE WE'RE GOING AND MAYBE HOW WE'RE GOING TO GET THERE.
OKAY. TOWARDS THE BOTTOM OF THAT PAGE, TEAM, THERE'S A PROPOSED MAKEUP OF THE COMMITTEE. ONE OF MY, ONE OF MY HARD REQUIREMENTS IS THAT I WOULD PREFER AN ODD NUMBER OF COMMITTEE MEMBERS.
THERE IS A RECOMMENDED LIST, SIX PARENTS, AND THAT WOULD PROBABLY BE WITH THE INTENT OF TWO FROM THE EAST, TWO FROM THE WEST AND TWO FROM THE NORTH. A COMMERCIAL REALTOR, CITY REPRESENTATIVE, WHETHER THAT IS FROM BUSINESS AND DEVELOPMENT OR PLANNING AND ZONING. CHAMBER OF COMMERCE REPRESENTATIVE.
AGAIN, AS WE TALK ABOUT BECOMING A DESTINATION DISTRICT, PART OF THAT INSIGHT FROM THE CHAMBER WOULD BE HELPFUL. A FINANCIAL GURU THAT GOES BEYOND DIRECTOR MEYERS AND PATTY TO TALK ABOUT THE CITY AND TALK ABOUT TAX IMPLICATIONS, COUNTY SUPERVISOR AND OR TAX OVERSIGHT, NAACP OR SIMILAR REPRESENTATIVES, ARCHITECT, DEVELOPER THAT IS NOT UNDER CURRENT CONTRACT WITH THE SCHOOL DISTRICT WOULD BE GOOD.
THAT IS CERTAINLY OPEN FOR DISCUSSION AS WELL.
ON DO WE NEED MORE, DO WE NEED LESS OR SOME OF THESE INAPPROPRIATE. YES.
WHAT I'M WONDERING IS WHICH SIX PARENTS. I MEAN, I KNOW YOU SAID TWO, TWO AND TWO. HOW WOULD, HOW WOULD THOSE. WHAT IF 20 PARENTS SHOW UP AND WANT TO BE PART OF IT OR SEVEN SHOW UP? I MEAN, WHO. WHO'S PICKING THEM? IS IT.
OR WHO'S PICKING LIKE WHO'S PICKING THE REALTOR, WHO'S PICKING THE. SO WITH ET CETERA, YOU GOTTA UNDERSTAND.
GREAT QUESTION. THANKS FOR ASKING, DIRECTOR MICHAELSON. SO WITHIN COMMUNITY COMMITTEE SELECTION PROCESS, THERE'S AN APPLICATION PROCESS.
THERE ARE RULES AND GUIDELINES FOR HOW WE SELECT OUR MEMBERS.
I THINK AT A MINIMUM IT WOULD BE POSTED ON OUR DISTRICT WEBSITE FOR A MINIMUM OF PEOPLE WOULD HAVE THE OPPORTUNITY TO APPLY. IF WE DON'T GET ALL OF THE APPLICATIONS THAT WE WANT FROM THE DESIRED PEOPLE, THEN WE CAN SOLICIT PEOPLE TO APPLY AS WELL. THE COMMITTEE IS DELEGATED AT THE MOMENT TO MYSELF WITH DIRECTOR MEYERS BEING THE FINANCIAL ADVISOR ON IT. BUT WE WOULD WORK WITH MR. VANDERLOO AND TEAM TO TALK ABOUT WHICH ARE THE COMMITTEE MEMBERS THAT HAVE APPLIED THAT WE WOULD WANT TO SELECT TO THE COMMITTEE. CERTAINLY OUR COMMITTEES ARE OPEN TO THE PUBLIC AND ADDITIONAL PEOPLE CAN PARTICIPATE.
BUT WE WOULD WANT TO NARROW IT DOWN TO A HARDCORE LIST OF 13, 15 PEOPLE THAT WE CAN DEPEND ON COMING AND DOING THE WORK DAY IN AND DAY OUT AND MAKING SURE THAT WE GET THE RESULTS THAT WE WANT OUT OF THAT.
I'M SORRY, I WOULD HAVE ASKED ONE MORE, BUT IT JUST CAME INTO MY HEAD. DOESN'T HAPPEN OFTEN, BUT IT DID THIS TIME.
THERE IS CURRENTLY A SALES TAX FINANCE COMMITTEE MEETING EVERY THREE MONTHS OR SO TO REVIEW THE USE OF SALES TAX MONIES AND ADD TRANSPARENCY TO WHAT'S GOING ON AND PROVIDE ADVICE SHOULD THEY. THE ADVICE SHOULD THEY CHOOSE TO THE BOARD. DOES THAT COMMITTEE CONTINUE OR DO WE NOT NEED THAT ANYMORE? OR THAT COMMITTEE WOULD CONTINUE.
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I WAS JUST GOING TO ASK THAT AS WELL.AND THE LEGISLATURE DIDN'T DO US ANY FAVORS IN THEIR LAST FEW DAYS. ONE OF WHICH WAS NON FAVORS WAS SCOOPING ESSENTIALLY 25% OF LOCAL OPTION SALES TAX REVENUE TO BE USED FOR PROPERTY TAX RELIEF. WHICH IS A BIT BIZARRE SINCE THE SALES TAX IS NOW USED TO PAY FOR CAPITAL AND THE ONLY OTHER WAY TO PAY FOR CAPITAL IS WITH TAXES.
WHICH IS A LONG WAY OF SAYING THAT PATTY OR JEFF WILL NEED TO FIND OUT WHAT HAS HAPPENED TO OUR SALES TAX REVENUE AND WHAT WE CAN PROJECT TO THE FUTURE.
I HAVE A COMMENT. I'M GOING TO START SAYING THAT THE MORE PEOPLE YOU PUT IN A COMMITTEE, THE MORE UNROLLING IT BECOMES AND THEN GOOD IDEAS TEND TO DIE IN COMMITTEE.
BUT I'M MISSING HERE IN THIS LIST OF POTENTIAL MEMBERS, SOMEBODY FROM OUR TEACHER'S BODY.
YOU'RE GOING TO MAKE DECISIONS ABOUT WHERE PEOPLE WORK THE PEOPLE THAT WORK ON THEM SHOULD HAVE SOMETHING TO SAY ABOUT IT.
MR. VANDERLOO, DO YOU WANT TO COMMENT ON THAT? YEAH, WE DISCUSSED THAT DURING OUR MEETING ABOUT HAVING SCHOOL RELATED PEOPLE ON THE COMMITTEE AND WHAT WE, OR WHAT WE THOUGHT AT THE TIME WAS TO HAVE AN ADVISORY, A GROUP THAT WASN'T PART OF THE COMMITTEE, BUT IT WOULD SHOW UP CONSISTENTLY AT THE MEETINGS TO BE AN ADVISORY TO THE GROUP, SCHOOL ADMINISTRATORS, CABINET MEMBER, A TEACHER, PEOPLE WHO ARE GOING TO BE, YOU KNOW, HAVE, HAVE SOME VOICE IN WHAT A BUILDING MIGHT LOOK LIKE OR WHERE IT LOOKS OR SOMETHING LIKE THAT.
BUT NOT A, NOT A VOTING MEMBER OR AN ADVISORY MEMBER.
BUT IT, BUT WOULD SIT IN ON THE COMMITTEE MEETINGS TO ANSWER QUESTIONS AND RELATED.
BECAUSE OBVIOUSLY OUR PRINCIPALS, OBVIOUSLY OUR ACTIVITIES DIRECTORS, OUR TEACHERS, THERE'S JUST A LOT OF STAFF MEMBERS THAT WOULD HAVE A VOICE AND SHOULD IN WHEN, WHERE, HOW WE DO THOSE TYPES OF THINGS.
NOT COMPLETELY AGAINST, BUT YOU'RE SUGGESTING AN ADVISORY COMMITTEE TO THE ADVISORY COMMITTEE.
NOT FAIR. FAIR ENOUGH. NOT ACTIVE, NOT LISTED AS A COMMITTEE MEMBER, BUT WELCOME AND ENCOURAGED TO ATTEND THE MEETINGS TO ANSWER QUESTIONS OF THE ADVISORY COMMITTEE, SORT OF EX OFFICIO.
MAYBE WHAT WE SHOULD PUT IN THE BYLAWS IS TO MAKE SURE THAT AS PART OF THE INITIAL DUTIES OF THIS ADVISORY COMMITTEE THAT THEY ESTABLISH A FEEDBACK PROCESS THAT ALLOWS THESE MEMBERS OF THESE PARTICULAR GROUPS TO SUBMIT FEEDBACK AND CONTRIBUTE TO THE DIALOGUE. WELL, I JUST WANT TO. IF WE DON'T PUT IT ON PAPER, IT MAY NOT HAPPEN.
RIGHT. AND SO WE DID AS MR. VANDERLOO STATED, WE DID TALK ABOUT MAKING SURE THAT WE HAD THOSE. I WON'T CALL THEM ADVISORS. I'LL CALL THEM SUBJECT MATTER EXPERTS AVAILABLE TO THE COMMITTEE AT COMMITTEE MEETINGS AND AS FOLLOW UP AS WELL. SO THEY WON'T BE MAKING DECISIONS BLINDLY. THEY WON'T BE MAKING RECOMMENDATION RECOMMENDATIONS BLINDLY.
BUT WE DON'T WANT A GROUP OF TEACHERS DECIDING WHAT GETS REMODELED AND HOW IT GETS REMODELED AND THOSE KINDS OF THINGS. SO WE TRULY WANT THIS TO BE A COMMUNITY, COMMUNITY ADVISORY COMMITTEE.
AND THEY WILL NEED SUBJECT MATTER EXPERTS FOR CLARITY SO WE CAN, WE CAN ADD THAT SUBJECT MATTER EXPERT PIECE IN HERE. THE LAST PAGE TEAM IS WHAT THE COMMITTEE IS NOT. THE ADVISORY COMMITTEE IS NOT POLICY MAKING GROUP. IT IS NOT A REPLACEMENT OF THE BOARD. IT IS NOT A REPLACEMENT FOR MAKING EDUCATIONAL DECISIONS MORE APPROPRIATELY MADE BY PROFESSIONAL STAFF. IT IS NOT A SUBSTITUTE FOR INDIVIDUAL GROUP OR PARENT TEACHER CONFERENCES. AND IT IS NOT INVOLVED WITH THE DISCUSSION OR EVALUATION OF INDIVIDUAL STUDENTS AND OUR EMPLOYEES OF THE DISTRICT. AND SO THOSE WERE KIND OF DISCLAIMERS ON A LOT OF THE COMMITTEE POLICIES.
SOME OF THEM DIDN'T SEEM APPROPRIATE ON HERE. BUT I DIDN'T HAVE A REASON THAT THEY COULDN'T BE ON HERE, SO I LEFT THEM.
SO I'M TRYING TO IMAGINE WHAT THE FIRST MEETING LOOKS LIKE.
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THIRTEEN PEOPLE SHOW UP, THEY SIT IN A ROOM. WHAT THEIR.WOULD THEIR STARTING POINT BE, WHAT TIM PRESENTED WITH. YOU KNOW, THIS BUILDING EXISTS, THIS BUILDING NEEDS THIS, THIS BUILDING EXISTS, ET CETERA, ET CETERA. WOULD THAT.
WOULD THAT LIKELY BE THEIR STARTING POINT? THAT IS A REALLY GOOD STARTING POINT. THE COST THAT GOES WITH WHAT HAS BEEN RECOMMENDED SO FAR AT THIS POINT, THE COST OF WHAT REPLACEMENT MIGHT LOOK LIKE, THE OPTIONS THAT WE'VE BEEN PRESENTED WITH IN THE PAST. IT IS REALLY AN INFORMATION GATHERING SESSION.
I SEE. PRESIDENT LEE HAS ASKED ME TO RUN THAT COMMITTEE. I WILL, WITH MR. VANDERLOO, KICK OFF THAT SESSION. BUT TIM WILL BE PRESENTING MOST OF WHAT HE'S PRESENTED. I WOULD GUESS WE'LL TAKE. ASSUMING THAT THE BOARD APPROVES THIS COMMITTEE TONIGHT, WE WILL TAKE THE NEXT COUPLE OF MONTHS TOGETHER, OUR TEAM MEMBERS FOR THIS COMMITTEE. WE WILL PROBABLY DO A KICKOFF IN AUGUST BASED ON AVAILABILITY AND GETTING ENOUGH APPLICATIONS IN. AND THAT WILL BE THAT INFORMATION KIND OF LEVEL SETTING SCENARIO THAT WE JUST TALKED ABOUT. SO REMODELING COSTS HAVE CHANGED A COUPLE OF TIMES SINCE WE WERE PRESENTED ORIGINALLY WITH A SET OF NUMBERS. AND WE WANT TO MAKE SURE THAT THE COMMITTEE, AS IT'S BROUGHT TOGETHER, UNDERSTANDS WHAT THOSE ARE, WHAT WOULD BE GAINED FROM DOING THOSE TYPES OF REMODELS WITH THOSE COSTS, AND THEN WHAT REPLACEMENT COSTS COULD LOOK LIKE. AND THEN WE WOULD LET THEM DECIDE WHAT THE NEXT STEPS ARE FOR THAT COMMITTEE, WHETHER THAT'S FOCUS GROUPS, WHETHER THAT'S ANALYSIS, WHETHER THAT'S INDIVIDUAL RESEARCH. IT REALLY IS UP TO THEM. AND THEN I THINK DIRECTOR LEE HAS SUGGESTED THAT WE ALSO LOOK AT BRINGING IN A FACILITATOR TO CARRY THOSE MEETINGS FORWARD. SO AGAIN, NOT ONE OF THESE PARTICIPANTS FACILITATING ALL OF THE SESSIONS, BUT SOMEBODY THAT'S KIND OF EXTERNAL, A NEUTRAL VOICE, AND MAKING SURE THAT WE KEEP MOVING THAT WORK FORWARD.
BUT YES, DIRECTOR MICHAELSON, IT WOULD BE SPEWING OF A LOT OF INFORMATION THAT WE'VE.
YEAH, JUST TRY TO SEE THAT, ENVISION THAT IN THE EVENT THAT WE JUST TRY TO TAKE THAT ON AND PUT OURSELVES IN A POSITION.
THAT'S KIND OF WHAT I WAS THINKING.
RIGHT. AND SO TO AVOID THAT, WE WANT TO PLAN STRATEGICALLY AND MOVE FORWARD APPROPRIATELY.
SURE. AND IT ALSO PUTS US IN A POSITION WHERE WE'RE UTILIZING COMMUNITY TO HELP US DRIVE THIS CONVERSATION, AND NOT PUTTING THE BOARD IN A POSITION WHERE WE'RE LEADING THIS CHARGE SOLELY OR PUTTING MR. VANDERLOO IN A POSITION WHERE HE'S LEADING THIS CHARGE.
AND HE'S SOLELY RESPONSIBLE FOR IT. IT'LL BE A COLLABORATIVE EFFORT, COMMUNITY ENGAGEMENT. AND I DO THINK SOMEONE THAT, FROM A NEUTRAL POSITION COULD HELP FACILITATE THAT DISCUSSION.
AND BOARD MEMBERS, WE HAD THAT PRESENTATION FROM CND THAT JUST A COUPLE MONTHS AGO THAT PARENTS SPELLED OUT WHAT WE WERE LOOKING AT AS A DISTRICT AND THE NEEDS OF OUR SCHOOL. I MIGHT BE TALKING YOU UP INTO SOMETHING, BUT WITH THAT BEING LIKELY, WITH THAT BEING SAID, DIRECTOR MEYERS HAS ASKED FOR AN EXTENSIVE LIST OF SOME, SOME NEEDS IN OUR DISTRICT AS IT RELATES TO SCHOOLS. AND THAT REQUEST WAS MET BY MAY 1. THAT REQUEST WAS ASKED OF TIM PAUL TO PRODUCE THAT. AND AS A MAY 01, WE GOT THAT LIST. AND SO I KNOW THAT DIRECTOR MEYERS AND MR. VANDERLOO, WE HAVE BEEN LOOKING AT THAT LIST IN ADDITION TO TIM AND PATTY. I DON'T KNOW IF YOU'VE BEEN A PART OF, OF THAT AS WELL. I KNOW THERE WERE SOME EMAILS GOING THROUGH AS WELL JUST TO TALK ABOUT SOME OF THOSE NEEDS. BUT WE ARE, I FEEL LIKE ALL OF OUR BASES ARE COVERED AS IT RELATES TO LOOKING AT FINANCES, LOOKING AT OUR COMMUNITY ENGAGEMENT AND THE PLAYERS THAT WILL BE A PART OF THAT. AND I, I AGREE, MR. SUPIOT, THAT WE SHOULD HAVE TEACHERS IN THE, IN THAT SPACE AND MAYBE THAT THEY BE A PART OF THE OPEN DISCUSSION LIKE WE ASKED OUR DISTRICT LEADERSHIP TEAM TO PLAY. WE DON'T WANT TO EXCLUDE ANYONE IN THAT INITIAL CONVERSATION.
AND SORRY, JUST A CLARIFICATION. IF I DID MY SCHOOL BOARD CERTIFICATION COURSE, WHATEVER IT'S CALLED, CORRECTLY, AND I REMEMBER CORRECTLY, IF THIS IS AN ADVISORY COMMITTEE CONSTITUTED BY THE BORE, THEN THEIR MEETINGS ARE SUBJECT.
TO THE OPEN SESSIONS LAWS. SO THERE IS STILL OPPORTUNITY FOR THE PUBLIC TO BE PRESENT AND HERE AND ET CETERA. I JUST WANTED TO POINT OUT THAT I THOUGHT THERE WAS A MISSING
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COMPONENT.BUT AS LONG AS THERE IS A PROCESS FOR MEMBERS FOR THOSE THAT ARE GOING TO BE WORKING THERE AND YOU KNOW, AS MY FATHER WILL SAY AS A HIGH SCHOOL TEACHER LIVING THERE, AS LONG AS THERE'S PEOPLE, THOSE THAT ARE GOING TO LIVE IN THOSE BUILDINGS HAVE A SAY OR AT LEAST A WAY FOR THEM TO GIVE FEEDBACK. I'M MORE THAN HAPPY.
AND I DON'T KNOW IF THIS COMMITTEE IS GOING TO TALK ABOUT THE DESIGN OF A BUILDING AND WHAT IT LOOKS LIKE.
WE'RE, THIS COMMITTEE IS GOING TO TALK ABOUT WHAT WE'RE GOING TO DO, REMODEL, BUILD, WHATEVER. ONCE THAT DECISION IS MADE, THEN MAYBE THERE'S ANOTHER COMMITTEE, A DIFFERENT GROUP OF PEOPLE THAT WILL ACTUALLY TALK ABOUT WHAT THE DESIGN AND SPACES LOOK LIKE IN THE BUILDING. THIS IS JUST TO DETERMINE WHERE AND HOW ARE WE GOING TO SPEND OUR DOLLARS? YEAH, THE PROCESS TO GET THESE 13 AND NOW 14. SO WE MIGHT WANT TO FIGURE OUT HOW TO GET TO 15. THE PROCESS TO APPOINT, NOMINATE, SEEK PROBABLY SHOULD BE DISCUSSED. I'M ASSUMING IT'S NOT FIRST COME, FIRST SERVE.
WHOEVER SHOWS UP FIRST IS ON THE COMMITTEE OR THERE'S AN APPLICATION PROCESS AND WE AT THE DISTRICT ARE USED TO THOSE THINGS. WE CAN GET THE APPLICATIONS READY TO GO AND SO ON. BUT AT SOME POINT THE BOARD WILL HAVE TO, I'M ASSUMING, DO SOME INTERVIEWS. I WOULD EXPECT WAY MORE THAN SIX PARENTS WANT TO BE A PART OF THIS CONVERSATION OFFICIALLY ON.
BUT MAYBE WE'RE GOING TO HAVE TO SEEK OUT SOMEBODY FROM THE CHAMBER OR SEEK OUT SOMEBODY FROM THE CITY. SO SOME OF THE SPOTS WE MAY ACTUALLY HAVE TO GO FIND, BUT I DO THINK SOME OF THEM THAT WE'RE GOING TO HAVE AN ABUNDANCE OF PEOPLE WANT TO BE ENGAGED AND WHAT THAT LOOKS LIKE, I GUESS THE BOARD WILL HAVE TO FIGURE OUT.
AND I THINK DIRECTOR MILLER MENTIONED SOME OF THAT.
IN ADDITION TO YOUR COMMENT, I. WELL, I ACTUALLY HEARD WE WILL HAVE AN APPLICATION PROCESS. WE'LL PUT IT ON THE INTERNET. WE'LL DO THOSE THINGS.
THROUGH THAT APPLICATION PROCESS, WE CAN COLLECTIVELY WORK TO VET WHO WE WANT TO BE ON THAT.
AND IF WE HAVE TO DO SOME RECRUITING, THEN WE CAN. WE CAN DO THAT. I THINK THAT IS GOING TO BE A GREAT OPPORTUNITY BECAUSE WE MAY HAVE THAT. YEAH, WE HAVE TO DO SOME. WE COULD POTENTIALLY STILL KEEP THIS DOWN TO WHAT YOU SAY, 15.
SURE, YEAH, 15. AND I THINK THAT IN DOING THAT, IT COULD GIVE US A WELL ROUNDED SELECTION OF COMMUNITY MEMBERS.
SO IF THE BOARD APPROVES THE COMMITTEE, THEN WE WILL WORK TO GET THE APPLICATION POSTED.
WE WILL WORK TO PUT THE TIMELINE OUT THERE. AGAIN, I THINK THAT 30 TO 60 DAYS OF GETTING APPLICATIONS SUBMITTED. AND YOU'RE RIGHT, MR. VANDERLOO, I'VE ALREADY HAD PARENTS REACH OUT TO ME AND ASK ME HOW TO APPLY FOR THE COMMITTEE THAT DOESN'T EVEN EXIST YET. SO THERE PROBABLY IS GOING TO BE ENOUGH PARENTS THAT APPLY, BUT AGAIN, WE WILL PROBABLY HAVE TO DO SOME SOLICITING AND GETTING THE SPECIFIC INDIVIDUALS THAT WE WANT TO PARTICIPATE.
DO WE HAVE A TIMELINE? OUR GOAL WAS TO HAVE THE COMMITTEE UP AND RUNNING IN AUGUST. THERE'S NOT A FIRM DATE IN AUGUST. SO WE THOUGHT WE WOULD HAVE 30 TO 60 DAYS TO GET THAT APPLICATION PROCESS OUT THERE AND GET THOSE PEOPLE SELECTED.
MY THOUGHT WAS TO MAKE SURE THAT THAT POSTING TO SOLICIT APPLICATIONS SPECIFIES THAT WE'RE LOOKING FOR PEOPLE WHO ARE COMMITTING MORE THAN 60, 90 DAYS. IT COULD BE A THREE, FOUR YEAR COMMITMENT THAT THEY ARE ENGAGING IN. I THINK THAT'S VERY IMPORTANT FOR PEOPLE TO KNOW GOING IN.
WHAT IS THE CURRENT ASK FOR SERVING ON ADVISORY COMMITTEE? I THINK FOR SIAC I WANT TO SAY IT'S THREE YEAR TERM AND THAT MIGHT HAVE BEEN THE SAME DOOR'S NOT HERE. BUT EDUCATIONAL EQUITY COMMITTEE MIGHT HAVE BEEN THE SAME ROTATION THREE YEARS. YEAH. AND WITH GOING ALONG WITH OTHER COMMITTEES, I THINK THEY HAVE THE OPTION TO MAYBE RE INTERVIEW AT THE END OF THEIR TERM BECAUSE YOU MORE THAN LIKELY COULD GET OTHER PEOPLE APPLY WHEN YOU ADVERTISE. SO I THINK THOSE SAME PEOPLE IF THEY WANT TO CONTINUE A TERM THEY COULD RE INTERVIEW WITH THE BOARD AWARD IF THEY SO CHOOSE TO DO SO. SOUNDS GREAT.
[00:30:22]
PATTY, WOULD YOU OR DISCUSSION.LIKE TO ADD? NO, I. I'VE WORKED WITH LESLIE AND OUR COMMUNICATION DEPARTMENT.
AS SOON AS THIS GETS APPROVED TONIGHT, WE CAN START WORKING ON AN APPLICATION, YOU KNOW, DOCUMENT THAT WE CAN PUT OUT.
WE'LL GET IT APPROVED BY THE BOARD BEFORE WE MOVE IT FORWARD. SO I'M ASSUMING DIRECTOR MILLER WOULD GET HANDS ON THAT AND TAKE A LOOK AT IT AND APPROVE IT FOR THE GROUP OR DO YOU NEED THE WHOLE BOARD TO APPROVE WHAT THAT APPLICATION LOOKS LIKE? I THINK THAT WE HAVE A PRETTY STANDARD APPLICATION THAT WE CAN JUST RETITLE AT THE TOP AND MOVE FORWARD WITH IT.
SO JUST. ARE YOU SEEING ON THE APPLICATION THAT WE PUT THESE DIFFERENT CATEGORIES OF THESE 15 SPOTS SO THE PEOPLE WHEN THEY APPLY THEY CAN CHECK A BOX TO SAY I FIT THIS BOX IF YOU WILL. I MEAN WE COULD. AS OPPOSED TO GETTING 15 CITY MANAGERS OR 15 THESE. LET'S.
LET'S FIGURE OUT WHAT ROLE EACH ONE OF THEM THINKS THEY PLAY IN THE PROCESS WOULD BE. SO I WOULD SEE US ADDING THAT AT LEAST TO THE PROCESS, BUT OPEN TO IDEAS.
I THINK THAT'S A GOOD IDEA ALSO. SORRY.
I WOULD SUGGEST THAT WE HAVE AN ARRANGEMENT ON THE BOARD TO MOVE THIS FORWARD BECAUSE YOUR NEXT MEETING ISN'T UNTIL JUNE AND SO I THINK YOU WANT TO MAKE PROGRESS ON THIS PROMPTLY. SO IF WE COULD AGREE THAT PERHAPS THE AD HOC GROUP THAT THE PRESIDENT HAS ALREADY SELECTED, WHICH I UNDERSTAND TO BE MR. MILLER AND MR. MEYER WORKING WITH THE STAFF PEOPLE THAT WERE IDENTIFIED MIGHT BE A GOOD GROUP THAT CAN SAY THIS IS A GOOD ENOUGH FORM. LET'S GET IT OUT THERE AND LET'S GET INPUT SUPPORT THAT.
CORRECT ME IF I'M WRONG, BUT I DON'T THINK WE CAN APPROVE THE CREATION OF THE COMMITTEE RIGHT NOW IN THIS SESSION. RIGHT.
SO I THINK WE COULD. AND I THINK THAT'S PROBABLY TOO LATE.
SO I WILL RECOMMEND THAT YOU GUYS WORK ON SUBMITTING A FINAL VERSION OF THIS ALONG WITH MAYBE THOSE SPECIFIC ASPECTS OF THE APPLICATION SO THEY ARE IN THE SAME DOCUMENT AND THEN HAVE A SPECIAL SESSION, MEET ONE MORE TIME IN A SPECIAL MEETING TO APPROVE THEM SO WE CAN MOVE FORWARD A LITTLE BIT FASTER, AS THE ARTIST PREVIOUSLY KNOWN AS LANCE EHMCKE HAS SAID.
SO I THINK WELL DONE. I THINK THE ARTIST, LANCE EHMCKE AND DR. HANSON SUPPORTED THE IDEA THAT DIRECTOR MEYER AND MYSELF COULD WORK WITH JIM AND TEAM TO FINALIZE THE APPLICATION PROCESS AND GET THAT PUSHED OUT. AND WE DON'T NEED TO MEET FOR A SPECIAL SESSION IN THE.
IT WILL BE APPROVED TONIGHT OR BE ON THE AGENDA TONIGHT FOR THAT COMMITTEE TO BE APPROVED AND THEN WE CAN MOVE FORWARD WITH.
YEAH, SORRY. IT'S A VERY LONG AGENDA.
IT IS A LONG AGENDA AND TRUST.
AND WE'VE HAD A LOT OF SPECIAL MEETINGS, SO LET'S NOT HAVE ONE JUST BECAUSE.
WELL, AND I DO THINK THAT IT WILL GIVE EVERYBODY, CREATE ADDITIONS TO THE APPLICATION PROCESS TOO, SO WE COULD. DO YOU THINK JUNE 1ST.
IT SHOULD BE POSTED SOMETIME IN MAY.
IS LESLIE DOWN THERE? LESLIE, YOU OKAY? OKAY.
WE DIDN'T NEED TO FORGET YOU IN THIS PROCESS.
YOU'RE A VITAL PART OF THE LAUNCHING, SO THANK YOU. YES. OKAY.
I JUST WANTED TO POINT OUT THAT WHILE WE'RE MAKING THESE LONG TERM, VERY SIGNIFICANT DECISIONS, EQUIPMENT BUILDINGS CONTINUE TO NEED ATTENTION. AND SO YOU WILL BE SEEING RECOMMENDATIONS WITH THE SUPERINTENDENT AND PATTY ON MAINTENANCE, THINGS THAT WE NEED TO DO JUST TO KEEP HEART AND SOUL TOGETHER AND MAKE SURE THAT THINGS OPERATE SMOOTHLY WHILE WE DECIDE THE LONGER TERM.
[00:35:07]
DIRECTOR, I HAVE NOTHING ELSE FOR THE WORKING SESSION BOARD MEMBERS.ANY OTHER QUESTIONS OR COMMENTS? IF YOU HAVE ANY, PLEASE TAKE THOSE QUESTIONS AND COMMENTS TO DIRECTOR MILLER AND MEYER AND. AND MR. VANDERLOO.
AND THEN PLEASE JUST MAKE SURE I'M COPIED ON THAT. SO I SWEAR, WITH THAT BEING SAID, WE THANK YOU AND THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.